Everything Track&Act can do

✋Taps & gestures

Track&Act uses the same touches everywhere — on the checklist cards of the home screen and on the tasks inside a checklist: a short tap opens it, a double-tap opens its properties, and a long-press turns its name into an editable field to rename/edit it. Opening a checklist reveals its items; opening a task shows its detail (or drills into its sub-items if it has any). Only one name is editable at a time; to finish editing, press Done or tap elsewhere on the card — either one saves. Nothing is buried in menus.

On the right of each home-screen card, next to the reorder handle, a share icon (⌣<) is a one-tap shortcut to that checklist's export and share options — the same set as the checklist's own menu: Export to PDF, Export/Import items (CSV), Send via SMS, a timer report (Timer lists), send its items to Google Keep, Microsoft OneNote, Google Tasks or Outlook, and Print.

An item counts as done only at 100%; while any task is still in progress the Overall completion box reads e.g. “2 of 9 items partially complete”.

New to the app? The first time you open Track&Act it offers a quick, skippable Feature Tour of these gestures and the headline features — and you can replay it any time from Settings › Feature tour.

01What Track&Act is

Track&Act is a flexible checklist and tracker. Every list is one of six types, so you can track to-dos, habits, goals, limits, trends and time — all rolled into a single weighted progress score so you always know, at a glance, how far along you are.

Simple by default, as deep as you like. The app has a lot of features, but the majority of them can be switched off — so it works beautifully as a plain checklist for people who prefer simplicity, and expands, one Settings toggle at a time, into a far more sophisticated tool for those who want it. You're never forced into complexity; you opt into exactly as much as suits you.

You can start on the Free plan straight away, and subscribe to Pro or AI to unlock more. See Plans & pricing.

02Accounts & plans

Two separate things work together:

• Your account (Settings › Account) — an email + password, used to sync your data across devices and to tie your subscription to you. Cloud sync and the AI assistant need you to be signed in.
• Your plan (Settings › Subscription) — Free, Pro, or AI. Your plan decides which features are unlocked, regardless of sign-in.

What the Free plan allows:

• Up to 6 checklists total (one of each type), and up to 3 items per checklist.
• Basic tasks only: no start dates, reminders, recurrence, or location reminders.
• No AI assistant.
• A trial of up to 30 days of use — after that the Free plan asks you to upgrade.

Whenever you reach a Free-plan limit, an “Upgrade to unlock” prompt appears with a shortcut to the plans. Creating an account: Settings › Account › “No account? Create one” — enter an email and password, then the confirmation code we email you. Your username is your email address. Forgot your password? Use “Forgot your password?” on the sign-in screen.

03Checklist types

• Simple — a plain checklist; just check items off. Progress is items done ÷ total.
• Tasks — a to-do list with start dates, due dates, times, reminders (including location), and recurrence.
• Build/Achieve (Positive) — track progress toward a target (more is better), e.g. 14 of 20 miles.
• Reduce/Eliminate (Negative) — stay under a limit (less is better); success = staying within the limit.
• Timer — every item is timed with a built-in stopwatch, and can carry a time budget and an hourly rate.
• Track a trend — log amounts of a chosen unit over time (mileage, expenses, weight, blood pressure…) and watch the trend build. Each item has a running total, average and median, and a live mini-chart. No checkboxes, targets, importance or progress bars.
• Shopping list — shop with a budget: scan barcodes, track quantities, prices and the running total. Each line walks To buy → In cart → Paid → Unavailable, colour-coded down its left edge, and the lines group under the aisle you give them so the list walks the shop in order.
• Amazon List — a shopping list of Amazon products with a spend budget and a hand-tracked order status per item. A paid add-on module ($7.99/month or $59.00/year), not part of any plan and not on the Free tier; it needs an Amazon Business account. While in development it shows greyed-out (“In development”) in the New-checklist picker.

You can change a checklist's type later from its menu (Rename / change type).

Inside a Track a trend list. Add one item per thing you want to follow and pick the unit it's measured in (the unit drill-down is the same catalog used everywhere — counts, currencies, distance, weight, and so on). Each item card carries a compact log row: type an amount, an optional description, and tap Log to record a timestamped entry. The card then shows the running total (with its unit) plus the entry count, average and median, all recomputed on every entry, and a mini-chart — one proportional bar per entry with a line over the tops and the figures floating above each bar. Whole-number units reject fractions; decimal units always show two decimals, and a currency unit shows its sign (e.g. $1,250.00). Track-a-trend items are always visible regardless of the Energy/Focus filter, and the home card shows each item's most recent logged figure — one per item in the checklist's own order, separated by “ | ” (an un-logged item shows “—”) — instead of a percentage. Its headline number reads x / y: how many items have at least one logged entry (x) out of the total number of items (y).

• Edit or delete an entry on the spot. Tap a bar in the chart to load that entry back into the fields — change the amount or description and tap Update, or tap the trash button to delete it. A deletion shows an Entry deleted · UNDO snackbar so you can restore it. Tapping the card body (or another bar) commits an in-progress edit and clears focus.
• Show/hide the figures. The # toggle just left of the share icon shows or hides the amount figures above the bars (on by default) for a cleaner chart.
• All the entries, editable. Double-tap an item to open its properties — unit, tags, note, attachments — with the full Entries list at the bottom: every log with its date/time, an editable amount and description, and a delete button, plus a Newest-first / Oldest-first toggle.
• Dates on a trend item. A trend item can carry a start and due date like any other — they show on its card and are editable in its properties. (They were previously shown but silently discarded on save.) Trend items carry no complexity, so they never draw the coloured complexity stripe.
• Log reminders. In the item's properties, turn on Remind me to log this, pick the weekdays and a time, and Track&Act nudges you to record it on that schedule (daily, weekly or specific days).
• Analytics. Stats shows a Track a trend — accumulated over time card (a cumulative line per item), and the home ⋮ Generate report menu adds a Track a trend report listing every logged entry with per-item subtotals and a grand total, filterable by time range and checklist and printable/emailable like the other reports.

Inside a Shopping list. A money header sits at the top — what's in the trolley as In cart, what's already been Paid, the Estimated total for the whole list, and what's Left to spend against the budget (it turns red when you go over). Two fingers on the money header pinch the budget bar bigger, and the size sticks. Add lines three ways: Scan barcode, Add by hand (one editor holds the lot — quantity and unit, price each and price paid, shop, vendor, product link, aisle / category, a note, order and receipt dates, plus the same tags, notes and attachments every other list type carries), or the quick-add bar — type “milk, bread, eggs” and get three lines at once. The Unit drill-down covers every unit the app knows — counts, packaging, weight, volume, length and currencies — with a search box across the lot. A paperclip at the bottom-left attaches files to the whole list.

Every line carries a coloured stripe down its left edge — the band the rest of the app uses for complexity — so the list reads at a glance: yellow still to buy, grey in the cart, green paid for, red unavailable. Tap a line's chip to walk it To buy → In cart → Paid → Unavailable. A line only ticks off once it's Paid — in the trolley isn't bought yet, so it stays grey, unticked and live, and still counts among the items outstanding. In cart and Paid both count against the budget; Unavailable is left out of the totals entirely. Prices read per-unit ($58.00/kg) in your device's currency. Each row has a quantity stepper (− / number / +) and a red delete, and swipes right to delete, left to mark unavailable. Lines group under Overdue / Today / Future / Undated bands driven by the receipt date, with aisle headings inside each band; drag a line's handle to reorder it within its aisle, or past an aisle heading to move it there. With Move completed to the bottom on (Settings), a paid line sinks within its aisle — in the trolley isn't bought yet, so only Paid counts as complete. An item can't be recorded as arriving before it was ordered. Pinch the list to resize the cards. Double-tap the title (or the money header) for settings: budget, shop name, optional order no. and invoice no., and recurrence. On the home screen a shopping list reads like Track a trend: a per-line band of what's been received, and x/y — quantity paid for over the total the list calls for, counting up as you shop. The band follows the same order as the list itself (date band, then aisle, then paid lines last).

Inside an Amazon List. Give the list an optional budget and purchase-order number. Add products by ASIN with a quantity and an expected price; each row shows a colour-coded status (Pending → Ordered → Shipped → Delivered, or Cancelled) you advance with a tap. One-tap chips jump straight into Amazon — the product page, your cart, your orders, or a package tracker — so you place the real order on Amazon and record the outcome here. An order-summary panel totals expected vs. actual spend against the list budget (green under, red over). A list inside a project rolls its spend and budget up into that project, and every Amazon list appears on the Stats dashboard. Amazon lists sync across your devices.

04Creating and editing checklists

• Tap New checklist on the home screen, name it, pick a type, and (for non-Simple types) a weight scale. New checklists default to Simple and the 1–3 weight scale.
• Inside a checklist, the + button adds an item; tap an item to open its editor.
• Three fast ways to fill a checklist: type items by hand, use natural-language quick-add (§5), or have the AI compose one (§6).
• The overflow menu (⋮) lists the everyday actions directly — rename/change type, duplicate, board or focus mode, sort by, hide/show completed, reset checklist, reset weights, delete checklist (plus Show hidden items whenever any item is hidden) — followed by two submenus. “Export/Share options…” gathers every way to get the list out or data in: Export to PDF, Export items (CSV) and Import items (CSV), Send via SMS, a timer report, and send the items straight to another app — Google Keep, Microsoft OneNote, Google Tasks or Outlook (pick which items first; dates and recurrence travel with them; if the app isn't installed you get the normal share sheet) — and Print. “Advanced functions…” holds the rest (save as template, bulk edit, archive).
• Attach a photo, file, link, note, voice memo or drawing to the whole checklist with the paperclip button at the bottom-left (see §13).
• Check all / Uncheck all marks every item done or clears them at once — it confirms first, since it overwrites progress.
• Hide a checklist by swiping its card left (swipe right to delete). Hidden checklists drop out of the home list — hiding only hides, it never toggles. To bring them back, open the ⋮ menu and tap Show hidden checklists, which restores every hidden checklist at once; that entry only appears while something is hidden.
• Checklist-less tasks. Not every task belongs on a list. The New task button at the bottom-right of the Today and Calendar screens creates a task that belongs to no checklist of yours — it still gets dates, reminders, recurrence, importance and complexity, and it still shows up on Today, the Calendar and in your goals. It's simply held out of the way, so it never clutters the home list.
• The Checklist box — moving an item between lists. Every item's properties window — on any checklist type — has a Checklist box directly under its name: a bordered field showing which list it's on, with a › chevron. Tap it for a drill-down of every list, of any type (each annotated with its type), plus None (checklist-less) at the top. Nothing is ever lost in a move — an item carries every field regardless of its list's type, so moving it back restores it exactly; only the fields the destination needs and the item never had get filled in. When the destination type won't display something the item carries (dates, importance, a time budget, a shopping state), Track&Act says so and asks first.
• The home card's band. A Simple checklist shows one mark per item under its name — + for a ticked item, − for one still open — in the same order the list itself uses, including your chosen Sort by… preset and Move completed to the bottom. Track a trend shows each item's last logged figure the same way, and a shopping list shows what's been received per line.
• Whole numbers, or fractions. An item's properties carry an Amounts choice, sitting directly beneath the Checklist box that names its parent list: Whole, or Fractions with the number of decimal places you want (up to six). It decides how that item's figures are written wherever they appear — on its card, in its detail row, in the timer dialog, in stats, and in an exported PDF, CSV or shared message — so one item can count in whole reps while another tracks money to two places. It appears on the four types that carry a figure for it to govern — Build/Achieve, Reduce/Eliminate, Track a trend and Shopping list. Simple, Timer and Tasks lists don't offer it: a Simple item is ticked rather than counted, a Timer measures time through its own formats, and a task is something you do, not a figure you count. The default is Whole. An item you have never set simply follows its unit, the way it always did, so nothing reformats behind your back. On a shopping line it appears once the line exists — a brand-new one is still being created, as with its notes and attachments.
• A trend item reminds you like a task. It takes the ordinary reminder — counting down from its own timed start or due date — plus a location reminder and a repeat of its own. The old "remind me to log this" schedule is retired: its fixed weekdays and time are now simply a timed date plus the item's Repeat, so the frequency and the time are yours to set with the same controls every other type uses. Any log reminder already set will need re-arming that way.
• One way of choosing days. Every "on chosen days of the week" control in the app — on an item, a task, a checklist, a shopping list or an Amazon list — is now the same picker, showing each day's short name in your language rather than initials. Choosing that rule with no day ticked would have left a schedule that could never fire, so today's day is selected for you and can be changed at once.
• A trend card shows its items' span. A Track a trend list's card takes its dates from the earliest start and latest due among its items, rather than from the window the list was created with — so redating an item is reflected straight away instead of leaving the card showing dates nothing on it actually had. Other list types still show their own window, which is the scope their items are held to.
• More on a trend at a glance. A Track a trend item's header carries every figure together on the right, in two lines: the count with the average and median, then the lowest and highest logged figures, the range between them (Δ) and the standard deviation (σ). The running total keeps the left on its own. It costs no extra height — the second line fills space the header was already reserving, and both are capped to one line so a long figure can never grow the card. Turn the lot off under Settings › Trend statistics; the log count stays, since that is the card's own state rather than a statistic about it.
• Context and repeat on more item types. A context (@home, @work, errands) is offered on every type but Track a trend, which is a series of logged amounts rather than something done anywhere in particular. A repeat of the item's own is offered on every type but Simple, which is ticked once and has no cycle. Shopping lines no longer offer a context — it says nothing useful about something you buy — but they do repeat, on their own schedule. As before, the context field appears only if Context is switched on under item depth in Settings.
• The dashboard and the stats screen can be asked a question. Both now carry a Measuring control: To Today counts what could reasonably have been done by now — completed items, plus overdue and due-today ones, leaving future and undated work out of both halves of the fraction — while Overall measures the whole plan. Beside it, Lists: n of m chooses which checklists count. Excluding one is a view, not an edit: nothing is archived or changed, and every figure on the screen recomputes together.
• The same figure everywhere. A checklist reading 74% in its own header now reads 74% on the dashboard, in the completion pie, on the leaderboard and in the detail behind its card — all from one shared calculation rather than four lookalikes.
• Where a figure cannot follow the measure, it says so. This week and This month average recorded daily history: a past day stored one completion figure, so there is nothing to recompute it from. Likewise the two points figures differ on purpose — the card shows net progress across the range, where a reset cancels earlier work, and the trend shows the same points summed day by day, where work before a reset still counts. Each states its own basis.
• A whole list can be reminded at a PLACE. Simple, Tasks, Timer, Build, Reduce and Shopping lists each take a geofence of their own — “remind me about the shopping when I’m at the shop” is about the list, not any one line of it. It sits outside the timed reminder, because a place needs no date; clearing the place is how you switch it off. A list that is archived, or whose items are all ticked, registers nothing.
• A shopping line takes a place of its own. “Get this at the hardware store” is about the line, not the trip, so a line carries its own geofence with the same fields every other item type has. It sits outside the timed reminder and stays available when that is dormant, because a place needs no date.
• A shopping line now carries a time. Ordered on and Received on take an Enter time like every other date, and read in your own date format. Its reminder follows the rule the rest of the app follows: the receipt date if it carries a time, else the order date if it carries a time, else nothing — the switch stays dormant and says what is missing rather than firing at an hour nobody chose. Once armed it offers the same When to remind leads as everywhere else.
• Every editor repeats by the same rules. The Every N interval and the Never / On date / After N times end condition are now one control shared by the checklist, task, timer, build, reduce and shopping editors, and the interval names its unit — Every 2 week(s) — so a number can’t be misread. A quarterly repeat set to 2 means every two quarters.
• Cards and rows say what they do. A checklist card shows when its reminder will actually fire — the anchor minus the earliest lead, as a date and time — and an item row spells out its repeat and its reminder in the same words instead of a bare icon.
• A day, hour by hour. Choose a day on the calendar's Day tab and the month grid gives way, in the same space, to that day laid out in two columns — first half of the window on the left, second on the right — so a whole day reads without scrolling. Back to month returns you to the grid on the current month. The same timetable is on the Today screen behind a Show today's hours toggle, collapsed by default: Today's job is the list, and the hours are a second way of reading the same day. It is the same timetable in full — everything below works on either screen, dropping and re-dragging included.
• Which hours it shows. By default the ordinary day, 6am to midnight. Switch on Settings › Day schedule hours to narrow it to the hours you actually care about. Any hour covered by a blocked time is shaded, the hour-level companion to the shaded day cells the month grid already draws.
• Making something at an hour. Double-tap an hour and choose an event or a task: an event opens on that hour and runs for the length set in Settings; a task opens on that day. Press and drag down a span of hours instead and that span becomes the duration outright — dragging 9 to 12 beats "30 minutes per event" — with the span highlighted as you choose it.
• Drop a task onto an hour. Drag any agenda row onto an hour and the task takes that exact moment. It also becomes timed rather than all-day, which matters: an all-day task has no moment to remind you at, so a time you had just chosen would otherwise have gone unremindable. Whatever sits in an hour is named there — timed events by their title, timed tasks by their description — and a task shown in an hour can be pressed and dragged to another slot, so a time chosen once isn't final. Events move the same way, and keep their length as they go — a 90-minute meeting dropped on 8pm runs to 9:30pm, not to some default. A repeating event dragged to a new hour is retimed rather than re-dated: every occurrence shifts to the new time, and which days it falls on is left alone.
• New things start on today. A checklist-less task added from the Today screen opens with its start and due date already set to today — it was added from Today, so it is today's work until you say otherwise. Both dates are still yours to change.
• Send a date from the calculator. The date calculator's Add / subtract result and its next anniversary each carry Use for new task / event. The date is remembered, and the next new event or checklist-less task opens on it instead of today — so "90 working days from now" can be worked out and then used, rather than copied down and typed back in. Tapping it again clears it.
• Repeats advance with time, not only with a tick. A repeat used to move only when you completed something, so a task you simply ignored sat overdue for ever instead of coming round again. Now, when a repeating item's due date passes unfinished, it rolls on to its next occurrence by itself — and the lapse is counted rather than quietly forgotten, so how often something slipped is real information rather than something the rollover swallowed. Applies to Tasks, Timer, Build/Achieve and Reduce/Eliminate; shopping lines have their own per-line rollover.
• Every N, and an end to the repeat. Beside the repeat rule sits Every — every 3 days, every 6 weeks, every 2 months — and Ends: Never, On date, or After a number of times. Until now a repeat ran for ever, bounded only by the list's own window. The end is honoured both ways: complete the last occurrence and no successor is created, and a repeat that has run out is left where it stands rather than rolling on. Every is hidden for "every weekday" and "on chosen days", whose cadence is the chosen days themselves.
• Remind me from the start, or from the due date. When an item carries a time on both its dates you can now say which one the reminder counts down from — Auto, Start or Due. Auto behaves as it always did, taking the due date when it has a time and otherwise the start; that made "remind me relative to the start" impossible to say once both were timed. With only one timed date there is nothing to choose, so the control stays out of the way.
• Reminders at a place, on more than tasks. A location reminder is offered on Build/Achieve, Reduce/Eliminate, Timer and Track a trend items as well as tasks — each is work you do somewhere. It sits on its own rather than behind the timed reminder, because a geofence needs no date: it fires on arrival. Previously a place set on anything but a task was stored and never fired, and even on a task it only worked if a timed reminder happened to be armed as well. Both are fixed; clearing the place is how you switch one off.
• A whole-list reminder, on every type but Track a trend. Set from the list's properties — "do the shop on Saturday", "file the returns on the 30th". A list is dated by the day, so any date will anchor it and the reminder lands at 9am. Individual Simple items no longer carry a reminder of their own: that type is a plain set of tick-boxes, and the list as a whole can still be reminded about.
• A current amount on a Reduce/Eliminate item. Its properties now carry a Current amount box beneath the limit, so you can type an exact figure instead of stepping to it on the card. The stepper on the row still works exactly as before; this is a second way in, not a replacement.
• A target and a limit on a trend. A Track a trend item's properties carry two independent figures: a target to reach and a limit to stay under. Fill in one, both or neither. Each draws a dashed rule across the item's chart — green for the target it should climb above, red for the ceiling it should stay below — and with both set they bracket a band. A logged bar turns red only when it falls outside that pair, so the chart shows at a glance which entries went the wrong way. The last point on the line is drawn larger, so the current value reads straight off the series.
• A shopping line can repeat on its own. As well as the whole-list repeat, each line carries its own schedule — so milk can come back weekly and bleach monthly on the same list, which a list-level repeat can't express. A line with its own cycle returns on that cycle and is put back to to buy with the price actually paid forgotten; the standing estimate stays. Lines without one simply follow the list as before. Switching a repeat on never wipes what the line already had: its first rollover is one period away.
• Reminders on a shopping list. A line can be reminded about, counting down from its receipt date — the moment worth being told about, since that is when it was meant to arrive. A receipt date with no time set fires at 9am rather than at midnight. The list as a whole can be reminded about too, from its settings window beside the repeat, for the trip itself: do the shop on Saturday.
• Amazon lists repeat. An Amazon list's settings now carry the same Repeats control every other type has — daily, weekly, on chosen weekdays, monthly, quarterly or yearly, with a day of the month where that applies. When the period rolls over, every line returns to Pending: the order status, the price actually paid, the tracking number and the order, shipped, delivered and expected dates are all cleared, while the standing order itself — product, ASIN, quantity and expected price — stays put. A monthly ink order therefore comes back round ready to place, not still reading Delivered.
• Reminders live on items. A reminder is set on the item it belongs to, in that item's properties, where you can always see it and switch it off. Checklists no longer carry a reminder of their own.
• When the window and its items disagree, the app offers to settle it — from either side. Narrow a checklist's start–due window past its items and the refusal now says how many items fall outside and which dates do — "1 item falls outside the new window: start dates outside 0, due dates outside 1" — with a Move them in button that pulls those dates inside and then completes the save. Only dates actually outside move, and each keeps its time of day, so a task due at 09:00 stays a 09:00 task.
• The same from the item's side. Pick a date for an item that its checklist's window forbids and you are offered Widen the checklist: the list's own start or due date stretches just far enough to admit the day, and only the end that is in the way moves — setting an item earlier than the list's start pulls the start back and leaves the due date alone. Previously a blocked day only flashed a message naming the rule, which left you to go and change the list by hand.
• A list's window really does bound its items now. Items have always been limited to their checklist's start–due window, but only when you reached them from inside that checklist: the same item edited from the Calendar or Today accepted any date at all. Both now apply the window, so a day outside it is shaded and refused wherever you edit from.
• A whole-list reminder that sticks. Switching one on now survives reopening the properties window — it was being rebuilt as "off" each time, so the next save quietly wrote that back over your setting. A reminder needs a time: dates themselves stay optional and all-day, but the switch stays off until a start or due date carries one, and says so rather than arming something with no moment to fire at. Adding that time does not switch the reminder on for you: a reminder is yours to arm, so the toggle waits for you rather than springing on the moment a time appears.
• How dates look, everywhere. One convention across the whole app. A lone start date is led by a › chevron; a lone due date by a flag. When an item carries both, the icons drop away and it reads as a span — start → due. Colour says where the date sits: red once it has passed, blue for today, grey for anything ahead, green once the item is completed, and orange for undated. The band headings (Overdue / Today / Future / Undated / Completed) use the same colours, so a list reads the same way from its cards and from its headings. A clock never means a date — it only ever means a reminder.
• Tap a date to move it. Tapping a date on a card opens the Redate to calendar on that date — tap the start to move the start, the due to move the due. The calendar opens on the date's current value and keeps its time of day, changing only the day. Days you can't use are shaded: outside the checklist's own window, before the start (or after the due), or a day you've marked in Blocked times. No date clears the date entirely.
• Picking a date no longer asks about time. A date picker picks a day and closes. To put a time on it, use the Enter time button beside the field — so a date is one decision and a time is a deliberate second one.
• Dates always run forwards. A due date can never be earlier than its start date, and a shopping line can never be received before it was ordered — the pickers refuse it and say why. Both pairs are enforced again at the point of saving, so dates arriving from quick-add, CSV import, the AI generator, task sync, recurrence, a restored backup or a sync from another device are put right as well. Where a picker refuses and explains, the save-time guard quietly corrects: the earlier date wins, so a due date moves to meet its start and a receipt date moves to meet its order.

05Quick-add (every checklist type)

At the top of a Tasks checklist is a quick-add bar. Type a task in plain language and Track&Act extracts the details automatically. Every other checklist type — Simple, Build/Achieve, Reduce/Eliminate and Timer — has a plain quick-add bar too: just type an item name and hit add and it's created with sensible defaults (no target/budget yet, importance in the middle of the scale, all editable from the item's editor). It stays focused so you can add several in a row.

• Dates & times — today, tonight, tomorrow, a weekday name, “next monday”, “in 3 days”, plus a time like “9am” or “6:30pm”.
• Priority — one or more “!” marks raise the task's importance (weight).
• Example — “Buy milk tomorrow 6pm !!” creates “Buy milk”, due tomorrow 6:00 PM, high weight.
• Several at once — with Settings › “Quick-add: split on commas” on (the default), type several item names separated by commas on the quick-add line and they're all added at once (any checklist type). The quick-add hint says so.

06AI checklist generator (AI plan)

The AI assistant composes a ready-made checklist from a short description, a photo, a web link, or any combination of the three — which you can then edit like any other. It appears as a sparkle button above New checklist when you're signed in on the AI plan.

How the AI works out your checklist — two steps

Every request runs in two passes, and understanding them is the key to prompting well:

• Pass 1 — Research. First the AI reads everything you gave it — your words, and (if attached) every word visible in a photo and all the wording on a linked page. It transcribes that text exactly, works out what the subject is (e.g. that a picture shows a specific car model, or that a listing is a particular exam-prep book), and pulls out the substance: the real features, chapters, specs, steps or requirements. It deliberately ignores the cruft around them — author bios, star ratings, “customers also bought”, prices, shipping, cookie banners.
• Pass 2 — Compose. Only then does it build the checklist — turning each distinct point it found into a concrete item, choosing the best checklist type, and rating every item on importance and complexity. If you named a time frame, it also schedules the items across that horizon (see below).

So the AI is only ever as good as what it can read. Give it more to read — a sharper sentence, a photo that contains the actual text, the right slice of a link — and every item lands closer to what you meant.

How to prompt it — say what, for what, and by when

A good prompt pins down three things: the subject (what it's about), the goal / constraints (what you're trying to achieve, and any level or scope), and — where it matters — the time frame. Vague in, generic out; specific in, tailored out:

The time-frame idea — turn a request into a dated, weighted plan

Whenever your request carries a time frame, the AI doesn't just list steps — it schedules and weights them so the plan actually fits. Phrases it understands include “in 8 days”, “over 3 weeks”, “by Friday”, “a 30-day plan”, “before June 1st”. Take “Learn Python in 8 days”:

• It dates every step. The steps spread day-by-day starting today, so day 1 begins now and the last step falls on day 8 — the deadline you named. Ask for “in 3 weeks” or “by Friday” instead and the same steps stretch or compress to hit that horizon.
• It weights every step. Heavier milestones (“Build a small project”, “Master functions & modules”) get a higher importance than lighter ones (“Install Python and an editor”), on your default weight scale — so your weighted completion reflects real progress, not just how many boxes are ticked.
• It opens ready to run. The generated checklist lands already scheduled: each step shows on Today and the Calendar on its day, and the weighted percentage climbs toward 100% as day 8 approaches.

No time frame? You still get a well-ordered, weighted checklist — just without the dates. Add a horizon any time later, or drag steps onto days yourself.

Optional parameters — set the schedule, ratings & recurrence

Below the checklist-type chips is a panel of optional controls that fine-tune the plan. Every field is optional, and each one can equally just be typed into your request in words:

• Timed checklist (on by default) — the master switch. Leave it on and the AI produces a scheduled plan; uncheck it and the checklist is left untimed and all the timing fields below grey out.
• First day / Length in days / Last day — set the scheduling window. First day and Last day open the app's date picker (date only); Length in days is a small number box; the three stay in sync (First + Length fills in Last). With no First day chosen, the plan starts today.
• Avoid blocked time (on by default) — never schedules an item on a day inside a Blocked time. Avoid Sat–Sun (on by default) additionally keeps Saturdays and Sundays free.
• Pick active week-days — opens a dialog to tick any combination of Monday–Sunday; items land only on the picked weekdays, and the rest are kept free.
• Mark: Importance / Complexity — two checkboxes (both on by default) that tell the AI which ratings to assign. Uncheck one and the generated items are left unrated for it (importance unset, or complexity “Not Rated”). Independent of the Timed switch.
• Recurring (off by default) — tick it and the AI picks a natural repeat period (Daily, Weekly or Monthly) and creates the checklist as a recurring routine.

How the window is applied: the AI composes a well-paced plan, then the app enforces the window on-device — spreading the items across the date range on the allowed weekdays only (skipping weekends and blocked days). The checklist becomes dated, so its Today and Calendar views scope to the window.

Attach a photo — the AI reads its wording

Tap Take photo or Choose photo to attach a picture. In the research pass the AI transcribes every word it can see and identifies what the image is, then composes from that reading:

• A product post or packaging — photograph the listing/box and it reads all the printed wording (features, contents, specs) and builds items that mirror them. This is the most reliable way to capture something the AI otherwise couldn't fetch.
• A book cover or table of contents — it turns the chapters / sections / topics into items to work through.
• A printed list, whiteboard or handwritten note — it turns those lines into checklist items.
• An object + a request — photograph the thing and add a line of text (e.g. a car + “5,000-mile service”, or a plant + “weekly care”) and it builds the concrete tasks for exactly that case.

Attach a link — paste the product part, not the whole address

Paste a web address into the Link box — an Amazon or Google listing, an article, a product or course page — and the AI opens it, reads its wording and researches it before composing, exactly like a photo. Two things make links work well:

• Give it the part that names the product. Long shopping URLs carry a tail of tracking codes (everything after a ?, plus /ref=…) that buries the real subject. Track&Act auto-shortens what you paste — for Amazon it keeps just the /dp/<product-id> — but you'll get the sharpest read if you paste a clean product link rather than a search page or a share link full of parameters.
• It builds from the substance, not the page furniture. The AI draws items from what the listing is about — the practice-question count, the exam simulations, the case studies, the chapter list — and skips the author bio, the reviews, the price and the “frequently bought together” rail.

Worked example — a study plan straight from a book listing. Paste the Amazon listing for a book on passing the National Real Estate License exam in 4 weeks and, with no other typing, the AI returns a Tasks checklist that mirrors the listing — work through the 1,000+ practice questions, take the timed exam simulations, review the case studies, study the state-specific requirements — each dated and weighted to fit a four-week plan. Add “make it a 2-week crash plan” alongside the link and it re-paces the very same material into two weeks.

Combine text + photo + link for the tightest fit

All three feed the same research step, so you can stack them: paste a product link and add “make it a 30-day plan”; attach a photo of a machine and link its manual; snap a course syllabus and type “I can study 1 hour a day”. The more the AI can read, and the more precisely you state your goal and horizon, the closer every item lands.

What you get, and after

• Choose the checklist type, or leave it on Auto — the AI picks the best fit (it favours the richer Tasks / Timer / Positive-habit / Negative-habit types over a plain Simple list unless a plain list is truly what's called for).
• Tap Generate to preview the proposed name, type and items (with due dates, budgets or targets where relevant), then Add to my checklists, Regenerate, or Discard.
• Send or print it without adding. Under the preview, beside Save as template and Add to my checklists, a row “Or send it to someone without adding it:” offers Email (to your remembered address, a typed one, or a picked contact), SMS (opens your messaging app with the checklist prefilled), Print (the Android print dialog — a hard copy or Save as PDF) and Open with (open or share it as a PDF in another app). None of these add the checklist to the app. After you generate, the screen also scrolls down on its own to bring the preview and these buttons into view.
• The AI auto-names the checklist after the subject it identified (e.g. the product or exam), combined with your specifics — so it's recognisable at a glance.
• Items come weighted on your default weight scale, and — unless you clear a box in the Mark row — every item is rated on both importance and complexity, so Output points, the Energy/Focus tiers and the Stats analytics all work on an AI-built checklist right away, with nothing left “Not Rated”.
• No API key to manage — requests go through Track&Act's secure service. Turn it on/off in Settings › AI assistant. The generator is limited to 10 generations per rolling 24 hours.

Everything stays editable — nudge any due date, change a weight, or drag a step to another day afterwards. Running behind? Tap any step's date to redate it in a tap, or use Clear / redate dates from the home ⋮ menu to move a whole list at once — see §9.

07Weights & weighted completion

Each item has an importance (weight). The checklist's overall percentage is the weighted average of item progress — more important items move the total more. Tap the weight circle on an item to change it. The default scale (1–10, 1–5, 1–3) is set per checklist and in Settings. Changing the default in Settings › Default weight scale offers to convert every existing checklist to the new scale at once (rescaling each item's importance proportionally), or leave your existing lists as they are. “Reset checklist weights” levels every item to the middle of the scale.

What the importance numbers mean. On the 1–3 scale: 1 = Low, 2 = Medium, 3 = High. On the 1–5 scale: 1 = Optional, 2 = Low, 3 = Medium, 4 = High, 5 = Critical. The 1–10 scale means the same as 1–5 — Optional at the bottom up to Critical at the top — just with finer, more granular steps in between.

Complexity. Each item has a second slider, right below weight in its properties: Not Rated → Quick → Simple → Involved → Complex. Every item starts Not Rated and stays that way until you move its slider. Once you rate one, a slim coloured bar appears down its left edge — light green for Quick, yellow for Simple, orange for Involved, red for Complex (Not Rated shows no bar). That bar is also a shortcut: tapping it in its middle or lower part instantly zeroes the item's progress (its bar back to 0%, or a checked task unchecked) — the top third is left alone so you don't hit it reaching for the checkbox. You can then Sort by complexity (Not Rated first ascending, last descending) and add a complexity drill-down when searching. Complexity is purely a label — it doesn't affect the weighted percentage. Don't want it? Turn the whole thing off in Settings › Rate items by complexity (on by default). Simple checklists are the exception — being plain "just check it off" lists, they carry no importance or complexity at all: neither slider appears on their items, and they don't take part in Output Points or the Energy/Focus tiers.

Energy / Focus & the 10 output tiers. A slim 1–10 Energy/Focus bar sits on the home screen (to the right of the date line), and the level you pick is a output tier — its name (Dormant → Flow State) shows to the right of the bar. Slide it to say how much you can take on right now. Each tier corresponds to a Output-Points (OP) range, and moving the bar filters every list live to the items whose OP fall within that tier — at low energy you see only quick, low-score items; at high energy the whole span up to the hardest, highest-score work. This works everywhere the moment you slide it — a checklist, Today, the Calendar, Search — with each home card's item count showing “shown / total” and cards that have nothing in the tier dimmed out. Un-rated items appear only while the filter is off (with no complexity, an item has no OP to place it in a tier).

Show all. A Show all pill sits just to the right of the tier name (and, inside a checklist, to the right of the date). Tap it to bypass the tier filter and reveal every item regardless of rating — it turns solid with a check mark so it's obvious the filter is off; tap again, or just move the bar, to re-apply the tier. If a checklist's items are all outside the current tier, it says so plainly (“All items are filtered out by the current Energy/Focus level — tap Show all to see them”) rather than looking empty. The whole feature needs complexity ratings, so it only appears while Rate items by complexity is on; hide the bar itself in Settings › Show Energy/Focus bar (on by default). On a Simple checklist (which has no tiers), the same Show all pill instead becomes a toggle that reveals items you've hidden — handy for a quick peek without permanently un-hiding them (the ⋮ menu's Show hidden items still restores them for good). Inside a checklist, Show all now applies to that checklist only and stays on when you leave and come back (its home card reflects it too); the Show all on the main checklists screen is the app-wide one.

Track time at each focus level. Turned on in Settings › Track time at each energy level (off by default; a full warning explains it first), Track&Act can record how long you spend at each Energy/Focus level and chart it in Stats › Time by focus level (per Week / Month / Year / All). You pick exactly when it tracks under Tracking days and times — the same flexible picker as Blocked times, so a window can repeat every week (e.g. Mon–Fri 9–5) or apply only to specific dates. Tracking runs in the background the whole time you are signed in and stops the moment you sign out; turning off the Energy/Focus bar turns tracking off too. Blocked times are never counted — any blocked day or time range (recurring or one-off) is always excluded from the level history, and if you pick a tracking window that overlaps a permanent block you're warned. Since whatever level the bar is on is counted even when you're idle, treat the totals as a rough, comparative picture (the same “no inherent meaning” caveat as the points). You can override any auto-recorded entry — Stats › Time by focus level › Edit lets you set the minutes for each level on any day, or add a day the system missed.

The bar filters cumulatively: level N shows every item from 1 up to that tier’s ceiling (Dormant ≤19 … Flow State ≤417). The 10 bands span Track&Act’s four complexity levels — Quick / Simple / Involved / Complex → 1 / 4 / 7 / 10 — × the 12 importance values a weight scale can actually produce (3, 6, 9, 10, 12, 15, 18, 20, 21, 24, 27, 30), i.e. 48 real combinations, and follow a bell curve: narrow at the extremes, widest through the professional core (Steady spans 63 points). OP itself is complexity^0.7 × importance^1.3, with importance being your item’s weight normalized onto one of those 12 values.

The Score Matrix. Every OP value for each of the four complexity levels (rows: 1 Quick, 4 Simple, 7 Involved, 10 Complex) × the only importance values that can be chosen (columns — 3, 6, 9, 10, 12, 15, 18, 20, 21, 24, 27, 30; no other importance is selectable, it’s built into the weight scales) — Score = round(C^0.7 × I^1.3), up to 417 (C10 · I30):

08Units, rates, charges & revenue

Build/Achieve, Reduce/Eliminate and Timer items are measured in a unit (reps, km, kg, hours, money, and many more). Settings › Unit system chooses which units are offered (Imperial, Metric, or All).

• Timer rate & charges — give a Timer item an hourly Rate and Track&Act multiplies it by logged time for a running charge; the checklist total sums every item's charge.
• Revenue — give an item an expected Revenue and it shows the earned amount (revenue × how complete it is). Available on Tasks, Build/Achieve and Reduce/Eliminate.
• Timer items derive revenue from Rate × time worked, live while the stopwatch runs; marking done freezes it at the time logged. Toggle the on-item display with Settings › Show revenues on items.

09Start dates & due dates

• Every item type has both, and both are optional. A start date and a due date are available on every item — Simple check-off items included — each marked “(optional)”. Set either, both, or neither from the item's editor.
• Picking a date — an “Add a time?” prompt lets you set a time or keep it Date only, decided per date, so start and due can each be all-day or timed independently.
• Enter time (shortcut). Under each start/due date button, an Enter time button (to the right of Clear) opens a time picker and stamps the chosen time straight onto that date, marking it timed — no need to walk through the whole date picker. Tap it before any date is set and it applies to today automatically (still overridable with the date button). It works for the start date and the due date, in an item's editor and in the checklist's own property window.
• Due date — when it should be finished. Overdue tasks are highlighted in red.
• Start date — when it should begin. Settings › Schedule by start date controls whether Today and Calendar (and the date shown on cards, see below) use the start date instead of the due date as the deciding date (default: due date).
• Redate an item by tapping its date. Tap the date shown under an item's name and a small month calendar opens, titled Redate to, with today already selected. To move it to today, just press OK (or the Today button). To send it to another day, tap that day — use the ‹ › arrows to move between months — then OK. The item jumps to the right group (Overdue / Today / Future) straight away. The calendar matches your chosen app Style, so its colours and font are the app's own.
• No date — remove a date entirely. Every date picker also has a No date button that removes the date, not just re-dates it. It's on an item's start & due dates, on tasks, on the tap-a-date Redate to calendar, and on the checklist, project, phase and goal date rows. An item with no date drops out of the dated bands into the Undated group.
• Checklist start & due dates scope every item. A whole checklist can carry its own start date and due date (in its properties). Once set they bound where its items may be dated: nothing may fall before the start or after the due. The in-app calendars grey out the days outside that window and refuse them with a short note, so items can only ever be scheduled inside the checklist's own span. Settings ▸ Set checklist dates from items fills these in for your existing lists — each checklist's start becomes its earliest item date and its due its latest.
• Every level bounds the one below it. The same idea runs up the hierarchy: an item's immediate parent is its checklist; a checklist's is its project (or the phase it sits in); a project's is its phase; a phase's is its goal. A child may only be dated inside its immediate parent's start–end window.
• Choose how out-of-range dates are handled. Settings ▸ Dating outside a parent's range sets what happens when you try to date a child outside its immediate parent's window: Block (the default — the day is greyed and refused), Warn, allow override (you can still choose it after confirming an override), or Off (no limit at all).
• Redating a parent never orphans its children. Whenever you shrink the dates of a higher level — a checklist, project, phase or goal — so that an existing child would fall outside the new window, the save is refused with “Items fall outside the new dates”, naming the new start–due window. This is a hard block on every level, independent of the setting above: widen the parent's dates, or move the stray children first.
• Quick-add dates. When you add an item with the Quick add bar, it starts dated today (start and due) if the checklist already has dated items; an undated checklist stays undated. The default today is clamped into the checklist's start–due window if one is set.
• The date on a card. Each checklist card (home screen) and each item shows a single date — its deciding date (the start date when Schedule by start date is on, otherwise the due date), matching what the rest of the app schedules by. The card's info line reads “N items · Type · Date” and stays a muted grey.
• Blocked times. Open Blocked times from the home ⋮ menu to mark dates, days or time ranges as off-limits for scheduling. Add a block from a month calendar — tap one or several days — or make it recurring: every chosen weekday (e.g. every Saturday) or a day of every month. Leave it all-day, or set a time range (a whole-day block also catches all-day tasks; a timed block only catches tasks at a clashing time). Once set, trying to give a task a start or due date inside a blocked window is refused with a note that the time is blocked and must be released first — in the task editor, the quick-add bar, and drag-to-reschedule on Today/Calendar. Turn the whole thing off in Settings › “Block scheduling in blocked times” (on by default).

10Reminders: time, multiple, snooze & location

Turn on Remind me in a task's editor (signed-in only). Several kinds work together:

• Time reminders, multiple lead times — at the due time, 10 minutes, 1 hour, 1 day, or 1 week before. Pick as many as you like; all-day tasks fire in the morning.
• Snooze — every reminder has a “Snooze 10 min” action.
• Location reminders — “Remind me at a place” notifies you when you arrive. Track&Act uses while-in-use location only, never in the background.

11Recurrence

A Tasks item can repeat: daily, every weekday, on chosen days of the week (tick any of Mon–Sun), weekly, every 2 weeks, monthly, every 3 months (quarterly), or yearly. For monthly, quarterly and yearly repeats you can pick which day of the month it lands on (a Day-of-month option appears under Repeat); days 29–31 fall on the month's last day in shorter months. Completing it rolls the due date forward and unchecks it, so the same task keeps coming back on schedule. (A whole checklist can also auto-reset — see §21.)

Every 2 weeks, on a day you mark. Choose Every 2 weeks and a single-select Mon–Sun row appears (“Repeats every 2 weeks on:”). Pick one weekday and the item's date snaps to it, so it recurs on that day every other week — e.g. every other Tuesday. The same option and picker are available for calendar events. (For whole-checklist resets and goal windows, “every 2 weeks” is offered too, simply as an every-other-week period.)

A weekday repeat only ever lands on a chosen day. For every weekday, chosen days of the week or an every-2-weeks with a marked day, every occurrence — including the first — is kept on an allowed weekday: if a due date falls on an excluded day (say a Saturday on a Mon–Fri task) it is nudged forward to the next allowed one, so the item never sits on a day its own scheme rules out.

Recurrence stays inside the parent's window. Settings ▸ Limit recurrence to parent's range (on by default) stops a repeating item from ever landing beyond its checklist's date range. When the next occurrence would fall past the checklist's end, the item is completed as its last occurrence and no further one is scheduled — the recurrence ends at the boundary instead of spilling over. A warning then lets you open the checklist to extend its dates, or turn the limit off.

12Timers, time budgets & reports

• Tap the stopwatch on a timed item to start/pause; double-tap (or long-press) it to open the timer dialog. The dialog shows the item's total clocked time and keeps counting up from there — it never restarts at 0:00.
• In the dialog you can Reset (zero the clock and uncheck the item), Log to item (fold the session's time in), or set the clock directly by typing hours / minutes / seconds.
• Output points (OP) on a running timer item climb live with the clock.
• With a time budget the bar advances on its own as you log time; without a budget you set the bar by hand.
• While a timer is running, the checklist's Overall completion % climbs in real time — you don't have to pause to see progress update.
• Checking a Timer item done stops its stopwatch and freezes its revenue at the time actually worked.
• A running timer shows as a banner on the home screen with live elapsed time and (with a rate) running revenue. Use ▶/❚❚ to pause/resume, or ✕ to close the banner — closing stops the timer and logs the time worked so far.
• Timer report (Advanced functions) exports a PDF listing each item, time logged, budget, and per-item charge and total.

13Item depth & attachments

Enable extra per-item fields in Settings › Item depth:

• Notes — a free-text note.
• Tags / labels — comma-separated labels (see §16).
• Context — a GTD-style @home / @work context on tasks.
• Attachments — see below.

Attachments. You can attach things to an item (from its properties) and to a checklist itself (the paperclip button at the bottom-left of the checklist screen). The picker offers eight kinds: Take Photo, Image, File, Link, Notes, Recording (a voice memo), Drawing (a freehand sketch) and Contact — attach a person from your phone/tablet's address book, then Call, Text or Email them straight from the attachment. A contact shows as their photo (or a coloured monogram of their initial if they have none), and its name, number, email and picture are saved with the item — so it syncs and works without re-opening your address book. Item attachments show as icons and photo thumbnails along the bottom-right of the card; checklist attachments show in the lower-right of the Overall completion card. Tap one to open it; long-press to remove. Every open attachment — item or checklist, of any kind — has a Delete button in its viewer that removes it from the item (after a confirmation). Photos, drawings, notes, voice memos and PDFs open right inside Track&Act — a photo or PDF fills the screen, a recording gets a little play button — and a tap outside it (or the Back button) closes it and returns you to your list. On a Reduce/Eliminate item the attachments sit on the same line as its −/＋ counter, filling in from the right. Links and other file types hand off to the app that handles them. Photos, files, voice memos and drawings are stored on your device and also sync across your signed-in devices along with the rest of your account data.

14Nesting & subtasks

Settings › Structure lets items nest under one another:

• Subtasks / nested items — nest items under a parent. A parent's percentage is always the weighted roll-up of its children, so it fills in as you complete them and reads 100% only when they're all done.
• A parent's bar and checkbox are read-only. Because the parent simply reflects its children, you can't drag its bar or tick its box by hand — tap either and Track&Act reminds you it's a roll-up. Complete the children and the parent follows.
• Nesting goes more than one level deep — a subtask can have its own subtasks (and so on). Each level indents a little further, and every parent's % rolls up from its own children, all the way to the top.
• Accurate overall completion. The checklist's Overall completion counts each top-level item once (weighted), using each parent's rolled-up value — a nested child is never double-counted.
• Hide nested behind “+” — children open in their own drill-down list; turn off to show them indented.

15Kanban board (Tasks & Timer)

Tasks and Timer checklists offer a board view (menu › Board view) with three columns — To do, Doing, and Done. Drag a card between columns to change its state; moving to Done checks it off, dragging it back reopens it.

16Tags & the tag browser

Add comma-separated tags to any item (Item depth must be on). Each tag gets its own consistent colour. The tag browser (home overflow › Browse tags) lists every tag in use; tap one to see all items carrying it across your checklists — handy for cutting across lists by theme (e.g. #health, #home).

17Focus / Pomodoro mode (Timer)

Open a Timer checklist's menu › Focus mode for a built-in Pomodoro timer. Pick an item and the focus clock counts down its remaining budgeted time — it already accounts for time you logged on that item outside Focus mode, so a 45-minute item with 5 minutes already logged starts at 40:00. An item with no budget runs as an open stopwatch that resumes counting up from the time already spent. If a stopwatch is already running on the checklist when you pick that item, Focus takes it over and keeps it running from the current time (it pauses on the checklist while you focus, then continues there when you leave). A Notes field at the bottom lets you jot a note about the item you're clocking and Save it — it's stored as a note attachment on that item, so you can reread it later from the item. The paperclip button (lower-left) adds any attachment type to the item you're clocking, and the + button (lower-right) adds a sub-item under it. Breaks are 5 minutes. Start, pause and reset. When you leave Focus mode, every item you worked on this session is posted back to its own stopwatch — one session can cover several items as you switch between them. The item still actively running keeps ticking on the checklist screen; every other item you focused on has its time recorded.

18Finding & bulk actions

• Search (magnifying glass, top bar) finds checklists and items by name, tags, context, weight, notes, links, labels and attached contacts — anything you've typed or attached — with quick filters. The same magnifying glass sits on the top-right of the Today and Calendar screens too, so you can search from wherever you are.
• Sort — sort the items in a checklist (Advanced functions › Sort by…) or the checklists on the home screen (home overflow › Sort checklists…) by due date, importance, progress (least- or most-done first), complexity, alphabetically, or — when Output points are on — by OP (low-to-high or high-to-low). Manual (drag) order is the default; every list also has drag handles, and dragging a row switches that list back to Manual. Picking any preset other than Manual always applies, even when a Structure option (sections / sub-items) is switched on and even on a flat list — and on dated Tasks each date band (Overdue / Today / Future) is sorted inside itself. Leaving the Sort window re-applies your current choice every time, even if you didn't change it, so the list is always freshly sorted when you close it.
• Bulk edit… (a checklist's Advanced functions) multi-selects the items in that checklist to complete, move, or delete in one go.
• Clear / redate dates (home ⋮ menu) is a separate tool for scheduled dates. Tick the checklists you want to change — one, several, or all of them (Select all) — then Clear dates to strip their start & due dates, or Redate dates… to move every dated item in them to a date you pick (a time is optional). Both show a red confirmation before they run, since these changes can't be undone.
• All other bulk actions (complete / move / delete) also show a red confirmation before they run, since bulk changes can't always be undone.
• Swipe an item left to hide it (right to delete, with Undo). Hiding only ever hides — it's not a toggle — and the item drops out of the list. When one or more items are hidden, a Show hidden items entry appears at the top of the checklist's ⋮ menu; tapping it restores every hidden item at once. That entry is shown only while something is hidden.

19Insights: Today, Calendar, Dashboard & Stats

• Today — every open, dated item across all your checklists (any type, not just Tasks), in three colour-coded, counted bands: Overdue (red), Today (black) and Future (blue). Every band is always shown in chronological order (by date/time). Drag an Overdue/Future item's handle into the Today band to reschedule it to today — it keeps its time of day, and if that time has already gone it lands at the end of today, so the row always ends up in the Today band. If you've set a daily or weekly OP goal (§28), a Output goal card sits at the top showing the points you've earned today / this week against the target — the figure turns green when you hit it.
• Calendar — a tab row offers Overdue, 4 months (a 2×2 overview of one past, the current and two upcoming months), Month, Week, Today and Future. The Overdue, Today and Future tabs each list exactly that set of dated items (of every kind); the grid tabs show the calendar plus strictly the selected day's items below it — tap a day to change which. Every agenda list is always shown in chronological order (by date/time). Drag an item's handle onto any day to reschedule it there. Reschedule follows the Schedule-by-start-date setting (§9). National holidays (from the Holidays setting, §28) appear as red days, with the holiday's name banner-ed above the agenda when you open that day.
• The same three touches on Today and Calendar rows. A tap on the name opens the item's checklist; a double-tap opens the task's own properties (dates, reminders, importance, recurrence — the full editor, without leaving the list); and a tap on the grey date line underneath opens the Redate to calendar, so you can move an item to another day without dragging it onto a grid — No date there strips the date entirely. The drag handle on the right still does what it always did. A checklist-less task (§4) has no list worth opening, so a single tap on one opens its properties straight away.
• Events & meetings. Tap the New event button (bottom-right of the Calendar) to schedule a meeting or event directly on the calendar. Each event has a start and end (date + time, or all-day), a location, notes, reminders (any mix of lead times before it starts), recurrence (daily, weekdays, chosen weekdays, weekly, every 2 weeks — with a weekday you mark, monthly, quarterly, yearly) and attachments of every kind (photo, file, link, note, voice memo, drawing, contact). The end date defaults to the start date and the length to your Default meeting length setting (§28, one hour by default). Events show in their own Events band above the day's tasks and as a second coloured dot on the calendar grid; tap one to edit it. Notify a contact in advance — pick a contact and a lead time, and Track&Act will alert them before the event: choose Email (sent automatically) or SMS (a reminder fires at the chosen time and one tap opens the message ready to send). Events sync across your devices.
• Every date picker in the app has a one-tap Today button that jumps straight to today's date. It also has fast year navigation for long-range goals and phases: the « / » double-arrows step a whole year at a time (the ‹ › arrows still step by month), and tapping the "Month YYYY" title opens a year grid to jump straight to any year.
• Dashboard — per-checklist completion, streaks, and 14-day sparklines. When Output points are on, it also shows your earned / max OP — a grand total across all checklists at the top, and a per-checklist figure on each card.
• What Dashboard and Stats count. Both summarise your checklists: archived lists drop out (they're put away, not current work), while hidden lists still count in full — hiding only takes a list off the home screen, it doesn't stop the list existing. The internal holder behind checklist-less tasks is never counted as a checklist; its tasks still appear on Today, the Calendar and in Search.
• Why a checklist's % can differ between the home screen and the Dashboard. They answer different questions, on purpose. The home card shows a live figure: it folds in any running or paused stopwatch, and — with Overall completion to Today on (§28) — it counts only the items due by today, so a long-range plan reads on what you're meant to have done so far. The Dashboard shows the plain figure over every item, dated or not. A 90-day plan whose items are mostly still ahead will therefore read much higher on the home screen than on the Dashboard. Simple, Track-a-trend and Shopping lists show an x/y count on the home screen rather than a percentage; the Dashboard still shows them as a percentage.
• The two overall figures differ the same way. The Dashboard's Across all checklists is a plain average — every checklist counts equally, whatever its size. The Stats donut is weighted by item count, so a big list moves the ring more than a small one. "How are my lists doing on average" versus "how much of my actual work is done".
• Streaks & stats — overall streaks, weekly/monthly averages, a leaderboard, and per-item 30-day trends. Plus, when Output points are on:
  • Output points — pick a time frame (Week, Month, Year, or a Custom date range) and see your Work factor % — the average complexity × average importance of everything you worked on, as a share of the 300-point max — alongside the points earned in that span. Below them, a points-earned-over-time bar chart (one bar per day, week or month depending on the range) shows your accomplishment building up. Output points here = Σ (progress gained × complexity points × importance points) over every item that moved. What the number means: a points figure has no inherent, practical meaning on its own at any single moment — the number by itself tells you nothing. Its value is entirely comparative: measure one time frame against another and, most importantly, uncover trends and tendencies in your output across different periods as data accumulates over time. If you'd rather not use it at all, you can turn the whole point system off in Settings › Output points. The work factor shown in Output trend over time is computed over the whole visible span, exactly as this one is, so the two cards never disagree — and the definition is printed on the page itself, since a card carrying two percentages invites the assumption that both measure the same thing.
  • Checklist completion — a donut chart of all your checklists at once: each is a slice sized by how many items it holds and coloured red→green by its completion, with the overall figure in the centre and a legend listing every checklist's percentage.
• History & habit heatmap — a completion log with a 30-day chart and a GitHub-style habit heatmap.

20Choosing your start screen

Settings › Opens on chooses which screen the app shows on launch: the Checklists list (default), Today, Calendar, Dashboard, or Stats.

21Templates & recurring checklists

• Save any checklist as a template (Advanced functions › Save as template), or start from a built-in one (home overflow › Templates). A template captures only the structure — creating a checklist from it starts with no dates and every item at zero.
• A whole checklist can auto-reset on a schedule for routines — its completion is recorded for streaks before it clears. The Repeats picker in the checklist's properties (available on every checklist type) offers: daily, on chosen days of the week (tick any of Mon–Sun), weekly, every 2 weeks, monthly, every 3 months (quarterly) or yearly. For monthly, quarterly and yearly you pick which day of the month it resets on from the app's month calendar; days 29–31 fall on the month's last day in shorter months. A yearly repeat takes a month as well as a day: page the calendar to any month and the date you pick is the date it resets on — Resets on 11/5, in your own locale's order. Reopening the picker returns to that month with that day selected. Yearly repeats made before this took their month from whenever the repeat was set, and keep doing so until you pick a date.

22Recently deleted

Deleted checklists and items go to the Recently deleted bin, where you can restore them or remove them for good. Settings sets how long the bin keeps them (30/60/90 days or custom).

23Sharing & interoperability

• Share an item to the right app for its kind — a note to Google Keep or Microsoft OneNote, a meeting to Google/Outlook Calendar, a task to Google/Outlook Tasks (Microsoft To Do) — and, on every checklist type, an Open with… option that hands the item's text to any app on your device. The transfer carries everything set on the item: its start and due dates, repeat, reminders and attachments. Calendar shares also set the event's recurrence.
• Track a trend items share as a note only (Google Keep, Microsoft OneNote, or Open with…), and the note contains the item's full list of logged entries — each with its date, time, amount and per-entry note — plus the running total.
• Send via SMS — formats the whole list as text and opens your messaging app pre-filled.
• Share to Track&Act — share text or a link from any app into Track&Act as a new item.
• Export calendar — Add to calendar or Share .ics. The home ⋮ menu's Export calendar takes every item with a start or due date and offers two paths. Add to calendar writes the events straight into a device calendar you pick from a list — the reliable option, since some phones can't open a .ics at all. .ics for another device shares an iCalendar file to import on a phone, computer or service that has a calendar app (Google/Outlook/Apple). Re-running Add to calendar refreshes the same events rather than duplicating them.
• Open a .ics file with Track&Act. Tap any .ics (from email, files, a download) and pick Track&Act — it reads the events and offers to add them to a calendar of your choice. Handy on devices whose calendar app can't import .ics on its own.
• Export items (CSV) — from a checklist's share icon (on its home-screen card) or its own ⋮ menu, writes that list's items to a CSV (checklist, item, start, due, all-day, done). Undated items are included, with their date columns left blank. You choose Save to… (pick a file location) or Open with… (send it straight to a spreadsheet or editor).
• Import items (CSV) — from a checklist's share icon or its own ⋮ menu, pick a CSV and each row becomes an item, added straight into that checklist. The importer is header-aware, so a file you exported re-imports cleanly (it reads the Item and Due columns); other CSVs fall back to “first column is the name, any date-looking cell is the due date.”

24Backups, cloud sync & PDF export

• Back up to file / Restore — save or load all data as a lossless JSON file (tracknact-backup.json).
• Track&Act account (automatic) — signed in, your data AND settings sync automatically across devices, including photo, file, voice and drawing attachments. Every change uploads promptly — a checklist edit or a setting like your Style, accent colour or font — pulls on open, and refreshes every few seconds while open. Conflicts resolve last-write-wins, ordered by the server's clock so the most recent change always wins (even if a device's own clock is a little off). On by default.
• Google Drive / OneDrive (manual) — back up and restore on demand to your own provider's private app folder.
• Export to PDF — export a checklist as a formatted PDF from its share icon (on its home-screen card) or its own ⋮ menu, or all checklists at once from Settings. For a single checklist you can choose Open (view, share, print, or save to Drive) or Save to file. Either way, an Include item details checkbox controls the layout: on (the default) prints each item's progress, weight, due date and notes; off prints a clean checkbox-and-name sheet to tick off by hand. This manual is also a PDF from Settings. Every exported PDF and printout carries the full Track&Act Corp. name in the bottom-left of each page, before the page number.
• Print — a checklist's menu › Print… sends it to any local or Wi-Fi printer — or "Save as PDF" — via Android's print dialog.
• Print calendar — the home ⋮ menu's Print calendar builds a nicely formatted printable PDF for a day, week or month, with your dated items dropped onto their dates and space to add notes by hand. The Day view shows each item's start–due time span and shades its slot busy on the hourly grid (a lone start or due time is marked too, so deadlines show); the Week and day-by-day lists prefix each task with its start–due times. It combines every checklist of type Tasks, and lists every task in full — names are word-wrapped, never truncated or grouped behind a "+3" label. Your calendar events (§19) are included too — each is marked with a ◆ on every day it spans, during its exact time range (a timed event shades its slot on the Day grid just like a task). Busy days and weeks grow to fit and spill onto extra pages as needed. Pick Day, Week or Month, then choose the exact date (a "Choose a date" button opens the month calendar — the chosen day resolves to that day, its week, or its month). For a month you also pick a layout: Grid (calendar) — the traditional visual grid; Day-by-day list — a clean, wide, readable list of every day and its tasks (the same style as the week); or Grid + list — the grid overview followed by the full list. Finally Print (straight to a printer or Save-as-PDF — the month defaults to landscape paper), Open (view/share) or Save to file. Each printout carries the Track&Act Corp. mark in the corner.
• Your day at a glance — the launch snapshot of overdue/today/upcoming items has Export (a PDF via the share/print chooser) and Print buttons alongside Close.

25Notifications

• Per-task reminders fire at your chosen lead times, each with a Snooze action.
• Location reminders notify you when you reach a task's saved place.
• A daily reminder posts a summary of what's due and overdue.
• An overdue-task nudge (off by default) posts a daily heads-up at a time you choose.
• Notification centre — the bell (🔔) in the top bar turns red with a count whenever anything is overdue or due today. Tap it for a list of those items, each of which opens its checklist; Reminder settings inside it opens the daily-reminder dialog, where Send a test notification posts one right away (granting notification permission the first time).

See also the launch snapshot (§28) — an at-a-glance overview of what's overdue, due today, and coming up, shown when you open the app.

26Home-screen widgets

Add a Track&Act widget from your launcher's widget picker — four types, each named so you know what it does before you place it:

• Track&Act · Today's tasks — what's due today and overdue; tap to open Today.
• Track&Act · Overall progress — your average completion across all checklists; tap to open the Dashboard.
• Track&Act · Single checklist — one checklist in detail: its progress bar and a live list of items, each with a ○ (to do) or ✔ (done) mark and a % for part-done items. The taller you make it, the more items it shows.
• Track&Act · Timer — your running stopwatch, ticking live on the home screen: the item being timed, its checklist, and how many other timers are running. Tap it to open that item's checklist. When nothing is running it shows the most recent paused timer, or an idle state.

• Tap the items to open the checklist; tap the checklist name to switch to a different one; tap the ⚙ gear for settings.
• The ⚙ gear opens theme (Light/Dark), the background opacity slider (20–100%), and — for the single-checklist widget — the checklist dropdown, plus Remove.

27Boost button

The Boost button is the lightbulb (💡) button in the bottom-left corner of the home screen. Tap it for a motivational quote — a fresh one each time, with the author shown at the bottom. Tap ↻ for another quote, or ✕ to close. Quotes are fetched from the internet and cached, so they appear instantly; offline, a built-in set is used. Turn it off with Settings › Show Boost button.

28Settings & appearance

• Style — a one-tap look. Each style bundles an accent colour, a font and a progress-bar section format; pick one (Classic, Ocean, Sunset, Forest, Royal, Blossom, Midnight, Mono, Bold or Elegant) and all three change at once. Classic is the default (Navy + Sans-serif). Fine-tune any part afterwards (colour theme / font below) and the row simply reads Custom. A style leaves your light/dark choice alone.
• Account, Subscription, AI assistant, colour theme (Navy by default), and font — set these individually, or all at once with a Style above.
• Appearance (light / dark) — Follow system, Light, or Dark; the top bar keeps its brand colour in dark mode, and your choice syncs. (Independent of Style.)
• Show revenues on items; Show Boost button (both on by default).
• Output points (OP) (on by default) — a read-only score that blends how hard an item is with how much it matters: op = complexity^0.7 × importance^1.3 (max 417). Complexity maps Quick/Simple/Involved/Complex to 1/4/7/10; importance is the item's weight normalized to a max of 30 (1–3 → 10/20/30, 1–5 → 6…30, 1–10 → 3…30). Because of that normalization, importance is always one of just 12 values — 3, 6, 9, 10, 12, 15, 18, 20, 21, 24, 27, 30 — no other importance can be chosen. Each item shows earned / max in small grey type under its share icon (earned = progress × max), and every checklist card shows the sum of its items' earned / max. A nested (parent) item can't have its own complexity or importance — instead it aggregates its sub-items: its earned / max points are the sum of its children (the editor shows this instead of the sliders), so a parent — and the checklist total — reflects every component item. When the Energy/Focus filter is active, the parent and checklist totals recompute to count only the sub-items in the current tier (pressing Show all reveals hidden items but doesn't change those figures). Leaving an item's complexity or importance unrated shows a grey "—" and may distort every total — the setting spells out this warning. With OP on you can also sort by points (§17), read a Output report (§29), and see per-checklist and overall points on the Dashboard (§19). Important — what the points mean: a points figure has no inherent, practical meaning on its own at any single moment; the number by itself tells you nothing. Its value is entirely comparative — measure one time frame against another and, most importantly, uncover trends and tendencies in your output across different periods as data accumulates over time. If you'd rather not use it at all, you can turn the whole point system off in Settings › Output points.
• Daily & weekly OP goals — right under the OP toggle, set a Daily OP goal and a Weekly OP goal (leave a field blank, or 0, for no goal). Your progress toward them shows as a Output goal card on the Today screen (§19), turning green when a target is met. The goals sync across your devices.
• App lock — require your fingerprint or device screen-lock to open the app.
• Language — System, English, Español, Français, Deutsch, Português, Русский, or עברית (Hebrew, right-to-left — the whole app mirrors automatically).
• Hide Overall completion (off by default) — hides a checklist's Overall completion % behind a Reveal button, with a short reveal animation when you tap it.
• Progress bar sections (default 3 — quarters) — adds quick-jump markers to the moveable progress bars inside a checklist, splitting each into equal sections. Choose None, 1 (halves), 2 (thirds), 3 (quarters), 4 (fifths) or 9 (tenths — every 10%). Tap a marker to jump the bar straight to it; you can still drag the bar to any exact value, or long-press the % number above the bar to type one in. The markers show only on bars you can move (an item's own bar inside a checklist), not on the read-only Overall or home-screen bars.
• Launch snapshot (on by default) — when you open the app, show a quick “Your day at a glance” overview. It opens with “A goal to remember”: Track&Act randomly surfaces one of your goals or phases, shows the days left to its deadline as a friendly span (e.g. “2,577 days — a little more than 7 years”), and writes a short AI-composed line of encouragement tailored to that goal (a plain sentence when AI is off); tap the line to jump straight to that goal, or see a gentle note when you have no goals yet. Below the divider comes the rest of the snapshot — everything overdue, due today, and coming up across every checklist type. Within the snapshot the due items are grouped under their checklist and collapsed by default — tap a checklist to reveal its items. Tap any row to jump to its checklist, or Close to dismiss. This preference now syncs across your devices. Turn it off to open straight to your start screen.
• Completed items — three settings control checked-off items. Hide completed tasks and Hide completed items (both off by default) drop checked items from Tasks lists and from other checklists respectively. Move completed to bottom (on by default) sinks any shown completed item to the end of its list. Completed tasks always appear crossed-out and sink to the bottom automatically; other completed items sink too when the setting is on. Reveal hidden ones any time from a checklist's ⋮ menu › Show completed.
• Dated checklists & the grouping bands. A checklist is “dated” when at least one of its items has a date — a nested sub-item with a date counts too, and this applies to every type, Simple included. Any dated checklist automatically groups its rows under collapsible, counted headings — Overdue, Today, Future, Undated and finally Completed — so you always see what's due and what's done at a glance. A completed item is never left in Overdue (or any date band): finishing it moves it straight to the Completed group at the very bottom. A checklist where no item has a date shows no bands and keeps its normal layout; for those (and for Simple lists) the Move completed to bottom setting decides whether completed items gather into a Completed group.
• Overall completion - up to Today (on by default, for dated checklists). With this on, a dated checklist's Overall completion counts only the items that are due by today — everything completed, overdue, or dated today — and ignores future and undated items, so the % reflects how you're doing against what should be done so far rather than the whole plan. The card's label reads “Overall completion (to Today)” to make this clear, and the home-screen card shows the same figure. Turn it off to always count every item (the label stays plain “Overall completion”). Undated checklists are unaffected either way — they always count every item and keep the plain label.
• Week ends on (default Sunday) — choose the last day of your week. The Calendar's week, month and 4-month views start the week the next morning, and the reports' This week range follows the same setting.
• Date format — the home screen replaces "Choose a checklist" with today's date; pick how every date reads across the app. Choose Monday, January 26, 2026 (default), the European word order Monday, 26 January 2026, or the numeric/ISO variants — with or without the weekday, e.g. January 26, 2026, 26 January 2026, Jan 26, 2026, 01/26/2026, 26/01/2026, 26.01.2026 or 2026-01-26. Month and weekday names follow your language.
• Holidays / days off — show a country's national holidays. It defaults to the country of your app language (English→US, Español→Spain, Français→France, Deutsch→Germany, Português→Portugal, Русский→Russia, עברית→Israel) but you can pick any of them, or None. Holidays appear as red days on the Calendar (with the name in a banner when you open that day), and today's holiday shows on the line under the date on the home screen.
• Capitalize first letter — one combined menu with six independent toggles (Checklists, Items, Goals, Projects, Phases and Events), all on by default. Each auto-capitalises the first letter of that entity's name (or, for items, its description) the moment you save it, so your lists read tidily. Turn off any you'd rather leave exactly as typed.
• Default meeting length (default 60 minutes) — the length a new calendar event (§19) starts with; its end date is preset to the same day as the start, this many minutes later. Change it any time in the editor.
• Unit system, default weight scale, start screen, schedule-by-start-date, item depth & structure, Image thumbnails on cards (turn off to show a small icon for photo/drawing attachments instead of a preview), reminders, Quick-add: split on commas, backups and cloud sync.
• Reset all settings to defaults — returns every setting (theme, language, and all the toggles) to how the app first ships. Your checklists, items and history are untouched, and your account, app lock, cloud sync and running timers stay as they are. A confirmation is shown first.
• Delete history… — erase the recorded history (daily-completion streaks and per-item trends) for one or several checklists, or Select all for the whole app. A red warning first spells out that this also removes all historical stats and can't be undone; your checklists and their current items are kept.
• Coming soon — tap it for the roadmap: more languages (Hebrew/RTL, Chinese, Portuguese and more), collaboration & sharing, delegation, and more themes.

29Reports (production, revenue, time & output)

From the home ⋮ menu, tap Generate report and pick a report. Each reads live from your checklists, is grouped by checklist with its items listed underneath, and can be filtered on the fly.

• Production report — every item that gained progress in the time frame, showing the change (e.g. Read a book  +30%  (20% → 50%)); an item that reached 100% simply reads a green ✔ Done!. Each checklist header also shows its overall completion change for the period, highlighted in green.
• Revenue report — the money earned per item in the time frame, with a subtotal per checklist and a grand total.
• Timer report — the time actually logged per Timer item in the time frame, with a per-checklist subtotal and a grand total.
• Output report — the Output points earned per item in the time frame (e.g. Read a book  +27 OP), with a per-checklist subtotal and a grand total. Offered only when Output points are on (§28).
• List of all unrated items — a live list (no time frame) in two groups: items still missing an Importance rating and items still missing a Complexity rating, each labelled with its checklist. Tap an item to open its editor and fill the rating in; the Back button returns to the report so you can pick the next one.
• Filter on the fly — at the top of every report, pick a time frame (Today, This week, This month, This year, or a Custom range of dates) and a checklist (all, or just one). The report recomputes instantly. “This week” uses your week-end setting.
• Print, PDF, email or text — the top bar has Email (send the report as a PDF to yourself, a typed address, or a contact), SMS (text it to a contact), and Print (print, or save as a PDF).
• If nothing happened in the range, the report says so plainly (“No progress was recorded in the selected time frame,” and so on).
• Automatic emailed reports — in Settings › Email me output reports (off by default; needs a signed-in account) you can have a summary emailed to you automatically: daily every morning for the day before, weekly the day after your week ends for the past week, or monthly on the 1st for the past month. Pick the send time (9:00 AM by default, your local time). The email lists each checklist's completion and its change over the period, sent from the server — so it arrives even when the app is closed.

30Folders

Organise your checklists into a folder tree. Folders are on by default; you can turn them off under Settings › Folders.

• Open the folders — swipe in from the left edge of the checklists screen, or tap the folder button in the top bar. A drawer slides out with All checklists, your folder tree, and Unfiled. Each folder shows its checklist count and, when expanded (tap the chevron), lists its checklists by name — tap one to open it. Each checklist shows its item count and can itself be expanded to preview its item names, so the whole tree — folders, checklists and their items — is browsable from the drawer.
• Filter — tap a folder to show only its checklists on the home screen; tap All checklists to clear the filter.
• Add & edit — the ⊕ button adds a top-level folder; each folder's ⋮ menu adds a sub-folder, renames it, or deletes it. Folders nest to any depth, and a new folder's name is auto-capitalised.
• Reorder — drag a folder's handle (≡) to move it among its siblings.
• Move checklists & folders — tap the select button (☑) in the drawer header, tick the checklists and folders you want, then tap Move and choose a destination (any folder, or None to unfile). You can also move a single checklist from its double-tap editor's Move to folder field, and a checklist created while a folder is open lands in that folder automatically.
• Delete — in select mode, tick items and tap the trash button to delete them together, or use a folder's ⋮ › Delete. Deleting a folder asks whether to also delete its checklists & sub-folders: leave it unticked to keep them (checklists become Unfiled, sub-folders move up a level), or tick it to remove the whole subtree (deleted checklists go to Recently deleted).
• Your folders and their contents sync across your signed-in devices with the rest of your data.

31Goals, Phases & Projects

Two optional features (Settings, both on by default) turn Track&Act into a top-down planner. Turn either off to hide it entirely.

• Projects group checklists. Open the home ⋮ menu › Projects, create one, then link checklists to it either from a checklist's properties (Link to a project) or by dragging a checklist onto a project on the Projects screen — a project holds one or more checklists. A project can carry an optional date-only start & due window (which scopes the dates of every checklist in it and their items), a note and attachments. Double-tap a project to open its properties; deleting a project detaches its checklists (they return to the unassigned pool — nothing is lost).
• Goals sit at the top. Tap the bullseye icon on the home screen to open My Goals, the list of your goals. A goal has a title, a long description, a numeric Target number/amount with a unit from the app's unit system, mandatory start & due dates, and up to 7 optional characteristics of the end result (location, size, value, style…) that sharpen the AI. From its length a goal is labelled Short-Term (≤ 1 yr), Mid-Term (1–3 yr) or Long-Term (> 3 yr).
• Phases are dated segments of a goal. Open a goal for the top-down view Goal → Phases → Projects → checklists. Add phases by hand or tap Generate phases (AI) to break the goal into dated phases built specifically from this goal's numeric target, unit, horizon and every characteristic you entered — not generic stages. When the goal has a numeric target (say save $30,000), each phase carries a progressive milestone in its description — the cumulative amount to reach by the end of that phase — building up to the full target by the due date. Press Regenerate phases for a fresh, different plan each time (just like AI checklist generation). Auto-assign (AI) then builds the whole chain — Goal → Phase → Project → Checklist → item — nesting each checklist under the project it best fits rather than leaving it loose on a phase, and never assigning the same checklist to the same phase twice (a checklist can still be split across different phases when its tasks genuinely belong to them). Every assignment is overridable (each row's phase dropdown), and the AI learns from your overrides.
• Collapse & expand every level. In the top-down goal view every level folds: tap a phase's chevron to fold its whole contents, a project folds its checklists, and every checklist — whether attached to a phase or nested in a project — has its own chevron that reveals its items.
• Move a checklist to another phase. The phase pill on a checklist moves it for real: pick any phase — even an empty one with no project — and the checklist detaches from its project and moves there, carrying its items; choose Follow project to keep it nested under its project instead.
• Back returns to the goal. Open a checklist from inside a goal and press Back and you return to that goal, not the home checklist list.
• The goal tree. The flow-chart button — the square just to the left of the AI button on the home screen — opens My Goals as a flow-chart. Pick a goal to see its whole plan as one connected chart: Goal → Phases → Projects → Checklists → items, joined by connector lines. The goal and its phases open expanded, while projects and checklists start collapsed — tap a node's expand toggle to reveal the next layer (a project's checklists, then a checklist's items) exactly where you want the detail. A single tap on a checklist opens it; double-tap any goal, phase, project or checklist to open its properties. The back arrow steps out to the goal list.
• Assign by drag & drop. A fixed Unassigned panel at the foot of the goal tree lists every project and checklist not yet placed, two per row. Drag a chip onto a phase or project to file it — a checklist onto a project or a phase, a project onto a phase; the valid target highlights as you hover, and the moment you drop it the item joins the tree and leaves the panel. (Improper links are refused: once a goal has phases, elements attach to its phases, never to the goal directly.)
• Detach by dragging back out. To unassign something, long-press a checklist, project or item inside the chart and drag it down into the Unassigned panel ("Drag here to unassign") — it detaches from its phase/project and returns to the pool. Dragging it onto a different phase or project instead re-files it there. The panel stays visible even when empty, so there is always a place to drop.
• Output points roll up. With Output points on (§28), every project, phase and goal shows its Output points: earned / max — the sum of all its components (a project sums its checklists, a phase its projects and checklists, a goal its phases). The totals recompute live as you tick items or move things around. Turn Output points off and they disappear for items, checklists, projects, phases and goals alike.
• Managing the lists. The My Goals and Projects lists work just like the checklist list. Search (🔍) filters by name and description; Sort offers Manual (drag order), Alphabetical, Output points, Due date, Start date and Recently added; and the ⋮ menu's Show hidden reveals hidden entries. Swipe a card right to delete it, left to hide it (exactly like checklists); two fingers on a card duplicate it (a project copies with all its checklists); and on My Goals a drag handle (in Manual sort) reorders your goals. Phases are deleted the same way — swipe the phase right.
• Share a goal or project. The Share icon on any goal or project builds a document of its tree — choose Detailed (every phase, project, checklist and item, with Output points) or Summary (the top layer only) — then Export as PDF (save / open-with), Email, Message / SMS, or Print.
• Cloud sync. With account sync on (§24), your entire goal tree — goals, phases, projects, their hidden state, and every checklist's project/phase link — syncs across your devices alongside your checklists.
• Scope: a phase stays within the goal, a project within its phase/goal, a checklist's items within their project. Sibling dates may overlap; only the covering layer bounds you, and dating outside a window is refused in the redate picker.
• Recurring goals: tick Recurring goal and a period (e.g. monthly — lose 6 lb each month). When a goal ends, Track&Act offers to start the next one — a full copy with its phases, projects, checklists and notes — for you to re-date. A two-finger tap on the goal card does the same on demand.
• Goal reminders (Settings, on by default) pop a periodic reminder for each active goal — every 30 / 90 / 180 days for Short / Mid / Long-Term by default, adjustable. This is separate from the launch snapshot's “A goal to remember” line (§28), which surfaces a random goal each time you open the app — the two work independently. Stats also shows a Goal & project progress card: an importance-weighted completion % for each goal and project.

32Contact

Settings › How to contact us, or reach us directly:

• Feature ideas — developer@tracknact.com
• Technical issues — tech@tracknact.com
• General — admin@tracknact.com
• PDF manual — info@tracknact.com

Website: tracknact.com